Job description

Your new company

Hays is seeking a motivated and adaptable Project Support Officer to join a collaborative team supporting the delivery of major programs and strategic projects. This is an excellent opportunity for an organised administrator with project support experience who enjoys working in a fast-paced environment where priorities can shift and no two days are the same.

This role will provide hands-on support to project leaders and stakeholders, assisting with project administration, meeting coordination, reporting, document management, and stakeholder engagement.

Your new role

• Providing project, administrative and financial support across a range of projects and initiatives
• Coordinating meetings, workshops and stakeholder forums
• Preparing agendas, supporting documentation and action registers
• Taking meeting notes and following up outstanding actions
• Maintaining project documentation, records and document control systems
• Assisting with project reporting, status updates and project tracking activities
• Formatting reports, presentations and project documentation
• Conducting research, gathering information and assisting with analysis of project-related issues
• Supporting project planning, monitoring and delivery activities
• Building and maintaining strong working relationships with internal and external stakeholders
• Ensuring project records are maintained accurately and in accordance with established processes
• Providing general administrative support to project teams as required

What you'll need to succeed

• Previous experience in a Project Support Officer, Project Administrator, Team Coordinator or similar role
• Experience providing administration and coordination support within a project, program or corporate environment
• Strong organisational skills with the ability to manage competing priorities
• Excellent written communication skills and experience preparing reports, correspondence and project documentation
• Strong stakeholder engagement and interpersonal skills
• Sound research and problem-solving capabilities
• High attention to detail and commitment to quality outcomes
• Proficiency across the Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint
• Experience working with document control or records management systems

• Previous State Government experience
• Exposure to major infrastructure, program delivery or project environments
• Experience using systems such as Objective, Aconex or similar document management platforms

What you'll get in return

• Opportunity to work on significant projects with a respected State Government organisation
• Supportive and collaborative team culture
• Flexible arrangements available, including consideration for a 4-day working week
• Diverse role offering exposure across project delivery and stakeholder engagement
• Immediate to short-notice commencement available
• Potential for longer-term opportunities for the right candidate

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.