Job description

Your new company

Your new role

• Provide comprehensive administrative support to the Construction Manager and project team.
• Manage incoming emails and phone enquiries, responding or escalating as required.
• Coordinate meetings, prepare agendas, and take meeting minutes.
• Maintain accurate filing systems and project documentation.
• Assist with maintaining project records and reporting requirements.
• Review invoices using Databuild.
• Reconcile supplier invoices and follow-up discrepancies.
• Support financial record keeping and cost tracking across projects.
• Assist with preparation of reports, presentations, and correspondence.
• Monitor and prioritise tasks to ensure deadlines are met.
• Liaise with subcontractors, suppliers, and site staff.
• Follow up outstanding information, documentation, and approvals.
• Chase project staff for updates, timesheets, reporting, and required paperwork.

What you'll need to succeed

• Previous experience in an Administration Assistant, Project Administrator, or Personal Assistant role within construction is highly regarded (3-5years).
• Experience using Databuild and Procore
• Strong written and verbal communication skills.
• Exceptional organisational and time management abilities.
• Ability to manage competing priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Professional and proactive approach with strong attention to detail.

What you'll get in return

• Join a respected and growing construction business.
• Diverse role with exposure to both project and executive support functions.
• Opportunity to grow your career within the construction industry.

What you need to do now

If you're interested in this role, click 'apply now' or send an updated resume to . Furthermore, call Thasmika Rupnarain on (07) 5571 0515 for a confidential discussion.