Job description

• Providing proactive executive support to the CEO, including complex calendar and inbox management.
• Coordinating meetings, appointments, travel arrangements, and executive schedules.
• Preparing, editing and formatting correspondence, reports, presentations, board papers and other executive documentation.
• Supporting executive leadership meetings through agenda preparation, minute taking and action tracking.
• Monitoring and following up on key organisational priorities, milestones and deadlines.
• Acting as the primary point of contact for internal and external stakeholders on behalf of the CEO.
• Building and maintaining strong relationships with senior leaders, partners, suppliers and community stakeholders.
• Drafting correspondence and communications on behalf of the CEO.
• Managing invoices, reimbursements and administrative processes for the business unit.
• Assisting with governance activities, compliance-related administration and organisational reporting requirements.

• Proven experience in an Executive Assistant or senior administrative support role.
• Demonstrated experience supporting C-suite or executive-level leaders.
• Exceptional organisational, prioritisation and time management skills.
• Strong written and verbal communication skills with the ability to engage professionally with stakeholders at all levels.
• Experience managing complex schedules, travel arrangements and confidential information.
• A proactive, solutions-focused approach and the ability to work autonomously.
• Strong attention to detail and the ability to manage multiple competing priorities.
• High levels of discretion, professionalism and integrity.
• Advanced Microsoft Office skills across Outlook, Word, Excel and PowerPoint.

• Opportunity to work closely with an influential CEO and executive leadership team.
• A varied and rewarding role with genuine organisational impact.
• Supportive and collaborative workplace culture.
• Exposure to strategic projects, executive decision-making and stakeholder engagement.
• Professional development and career growth opportunities.
• Flexible working arrangements and modern office facilities.
• The chance to contribute to an organisation that delivers meaningful outcomes for the Victorian community.