Job description

Your new company

Join a well-established and highly regarded professional services firm with a strong reputation for delivering quality outcomes to a diverse client base. Based in a collaborative and supportive office environment, this organisation values professionalism, continuous improvement and exceptional client service. You will play a key role in supporting the day-to-day operations of the business and ensuring efficient administrative processes across the firm.

Please note: Applicants must have unrestricted Australian working rights. Unfortunately, visa sponsorship is not available for this position.

Your new role

As the Administration Assistant, you will provide broad administrative and operational support to a busy accounting practice. This is a varied role that combines office administration, client services, workflow coordination, billing support and corporate compliance responsibilities.

Your responsibilities will include:

• Managing reception, phones, mail and appointment scheduling

• Maintaining accurate client records and document management systems

• Preparing engagement letters, proposals, reports and client correspondence

• Supporting billing, invoicing, accounts receivable and debtor follow-up activities

• Assisting with workflow management, lodgement tracking and reporting

• Liaising with the ATO regarding client matters

• Coordinating daily timesheet submissions and administration

• Managing ASIC compliance requirements, including annual statements, lodgements, company changes and resolutions

• Supporting client onboarding, offboarding and new entity establishment

• Monitoring shared inboxes and calendars

• Identifying opportunities to improve processes, efficiency and client experience

What you'll need to succeed

• Previous experience within an accounting, professional services or similar office environment

• Experience managing ASIC compliance, ATO processes and client administration

• Strong organisational skills with the ability to manage competing priorities and deadlines

• Excellent written and verbal communication skills

• High attention to detail and commitment to accuracy

• Proficiency across Microsoft Office and accounting-related systems including MYOB, Xero and ATOmate
  
  

What you'll get in return

• Opportunity to join a respected and stable professional services firm
• Varied and hands-on role with broad exposure across business operations
• Supportive team environment with close interaction across all levels of the business
• Ongoing opportunity to contribute to process improvement initiatives
• Convenient office location and a professional working environment

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.