Job description

ABOUT THE COMPANY Architecture & Wayfinder Signage Pty Ltd is an established signage company located in Strathfield South, with more than 20 years of industry experience. The business delivers indoor and outdoor signage services from design and production through to installation.

ABOUT THE ROLE We are seeking an experienced Office Manager to organise and control the day-to-day functions, resources and administrative systems of the office. The position will manage office procedures, business and financial records, staff administration and office resources supporting the company’s design, production and installation operations.

DUTIES Organise and control the day-to-day functions, resources and administrative systems of the office. Establish and maintain office procedures and workflows supporting signage jobs from quotation through to production, installation and invoicing. Set administrative priorities and assign, coordinate and monitor office tasks to ensure work is completed accurately and on time. Manage company, employee, client, supplier, contractor and project-related office records. Maintain document-control systems, correspondence, approved quotations, purchase orders, supplier documentation and invoicing records. Coordinate administrative communication between management, office staff, clients, suppliers, contractors, production personnel and installation teams. Coordinate employee and contractor administration, including recruitment documentation, onboarding, inductions, personnel records and training records. Coordinate office resources, equipment, software access, supplies and service providers. Manage accounts receivable, debtor follow-up, supplier invoices, expenses, timesheets and other office accounts documentation. Liaise with management and external accounting support regarding financial records, payroll information and processing requirements. Review and improve office systems, document-control processes, and administrative workflows.

MINIMUM QUALIFICATIONS & EXPERIENCE Diploma, Advanced Diploma, Bachelor degree or higher qualification in business administration, office management, management, accounting, finance or a related field. At least two years of relevant experience in office management, business administration or a closely related role. Experience coordinating office procedures, administrative systems, records management and day-to-day office operations. Experience with accounts receivable, debtor management, supplier invoices, purchase orders, expenses and general financial administration. Experience maintaining confidential employee and contractor records and coordinating onboarding and personnel administration. Strong organisational, time-management and administrative coordination skills. Proficiency in Microsoft Office and general business administration software. Ability to manage multiple administrative priorities independently within a busy working environment.

DESIRABLE REQUIREMENTS Office management experience within signage, construction, manufacturing, engineering or another project-based business environment. Familiarity with office administration, electronic records management, accounting, invoicing and payroll systems. Experience using Oracle or a comparable financial or business administration system.

HOW TO APPLY Please send your current CV and a cover letter outlining how your qualifications and experience meet the requirements of the position to . Applications will be reviewed as they are received.

EMPLOYMENT DETAILS Position: Office Manager Employment: Full-time Hours: 38 hours per week Salary: $80,000 per annum, plus 12% superannuation Location: Strathfield South, Sydney