Job description

Legal Secretary
Are you a proactive and detail-oriented legal administrative professional looking to take the next step in your legal career?
Due to continued growth, a highly respected and well-regarded local law firm in Newcastle is seeking two Legal Secretaries to join their dynamic team. Supporting a diverse mix of Contested Estates, Litigation, and Criminal law, you will play a key role in providing high-quality administrative and procedural support.
You will join a friendly, professional, and genuinely supportive environment where your contributions are valued.
What's on Offer:

Flexibility: Open to both full-time and part-time arrangements.
Location: Newcastle
Strong Support: Work alongside an experienced team
Salary: Competitive remuneration package commensurate with experience.

Key Responsibilities:

Client & Stakeholder Liaison: Act as the professional first point of contact for clients; liaise confidently with court registry staff, judges' associates, counsel, process servers, and witnesses.
Technical Documentation: Prepare and amend Local and Supreme Court documents, letters, file notes, pleadings, and briefs to Counsel under solicitor supervision.
File & Practice Management: Handle end-to-end file management using LEAP (opening, closing, archiving), transcribing dictation, and managing busy solicitor diaries.
Financial & Admin Support: Assist with client invoicing, processing payments, following up overdue accounts, and providing occasional reception overflow relief.

Skills & Experience Required:

Industry Experience: Proven experience as a Legal Secretary, or strong administrative experience within professional services with highly transferable skills.
Technical Proficiency: Strong hands-on experience using Microsoft Office Suite. Prior experience with LEAP legal software is highly regarded.
Legal Knowledge: A solid understanding of court procedures (Local and Supreme Courts) and safe custody preparation is advantageous.
Core Attributes: An eagle eye for detail, exceptional time management, complete discretion with confidential information, and the ability to work at pace.
Qualifications: Higher School Certificate (HSC) required; a Certificate III or IV in Business Administration (Legal) is desirable.
Work Rights: Must have full, unrestricted working rights in Australia.

How to Apply:
If you are looking for your next challenge and want to join a professional, friendly, and supportive firm, we would love to hear from you!
Please click "Apply Now" to submit your CV and cover letter, or for a confidential discussion, please reach out to Maddy Hellawell at

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Please  click here  to apply.