Job description

SU XIN PTY LTD, trading as SU XIN FOOD 13 Rocco Drive, Scoresby VIC 3179

Office Manager Full-Time, Ongoing $78,000 – $85,000 per annum plus Superannuation, commensurate with experience

POSITION OVERVIEW SU XIN PTY LTD is seeking an experienced and motivated full-time Office Manager to oversee and coordinate the administrative functions of the business. The successful candidate will be responsible for managing office operations, coordinating administrative activities, maintaining business records, supporting management, assisting with financial and reporting tasks, and ensuring efficient communication between internal teams, suppliers and external stakeholders. This position requires strong organisational skills, attention to detail and the ability to manage multiple administrative priorities while supporting the overall objectives of the business.

KEY RESPONSIBILITIES
• Managing daily office operations and ensuring administrative processes are completed efficiently and accurately.
• Coordinating office activities, schedules, meetings and appointments to support business operations.
• Maintaining accurate records, files, databases and business documentation.
• Preparing reports, correspondence, documents and administrative materials for management review.
• Monitoring office supplies, equipment and inventory levels and arranging purchases when required.
• Coordinating communication between management, employees, suppliers, customers and other stakeholders.
• Assisting with accounts administration, including processing invoices, maintaining financial records and liaising with external accountants where required.
• Supporting payroll administration and maintaining employee-related documentation.
• Assisting with recruitment administration, onboarding processes and maintaining staff records.
• Implementing and improving office procedures, systems and administrative workflows.
• Ensuring compliance with company policies, workplace procedures and relevant regulatory requirements.
• Managing confidential business information and maintaining professional standards of privacy and discretion.
• Providing administrative support to senior management and assisting with business planning activities.
• Coordinating operational tasks and ensuring timely completion of administrative requirements.
• Identifying opportunities to improve efficiency, organisation and productivity within office operations.
• Providing general administrative support across different areas of the business as required.

ESSENTIAL CRITERIA
• A qualification in Business Administration, Financial Management/Accounting, or Leadership and Management.
• At least 2 years of relevant work experience as an Office Manager or in a similar administrative management role.
• Strong organisational and time management skills, with the ability to prioritise competing tasks and manage a high volume of work in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong attention to detail and the ability to maintain accurate records.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office applications and general business software systems.
• Experience managing confidential information and supporting business operations.
• Available to commence full-time work immediately. DESIRABLE CRITERIA
• Previous work experience in an accounting or bookkeeping support role would also be considered favourably.

How to apply: Applications open on 4 August 2026 and close on 3 September 2026. Please send your CV to . Please include the job role title in your email.